Office Coordinator
The company is looking for an Office Coordinator to join the team in Sofia. This role involves managing all general office tasks to ensure the smooth day-to-day running of the office.
The Office Coordinator will manage the biometric and access control systems, HelpDesk system, taxi services, and visitor registration in line with company policies. They will also supervise the parking allocation process and maintain accurate records for staff, guest, and supplier parking slots.
Responsibilities include handling all incoming and outgoing correspondence, cooperating with Security, and keeping company-related agreements, invoices, guarantees, and protocols in order. The role ensures compliance with all company policies, procedures, and guidelines, conducts routine inspections, manages office stock, and oversees storage organization.
Further duties involve ordering, tracking, and distributing office supplies, groceries, and stationery, managing office furniture inventory and utilization, and maintaining the condition of the office while arranging necessary technical repairs. The Office Coordinator will also be responsible for the allocation of office space and equipment, acting as a point of contact and communicating on behalf of the Office Operations Management.
Additional responsibilities include monitoring and inspecting cleaning conditions at the office, replacing colleagues during their vacations, sick leaves, and other absences, dealing with customer complaints or issues, and managing and supervising suppliers. The role also includes assisting with daily purchases and performing other duties assigned by direct managers.
- Manage all general office tasks to ensure a smooth day-to-day running of the office.
- Manage the biometric and access control systems (fingerprint and access cards), HelpDesk system, taxi services, and visitor registration in line with company policies.
- Supervise the parking allocation process and maintain accurate records for staff, guest, and supplier parking slots.
- Handle all incoming and outgoing correspondence.
- Cooperate with Security.
- Keep in order company-related agreements, invoices, guarantees and protocols.
- Ensure compliance with all company policies, procedures, and guidelines.
- Conduct routine inspections, manage office stock, and oversee storage organization.
- Order, track, and distribute office supplies, groceries, and stationery.
- Manage office furniture inventory and utilization.
- Maintain the condition of the office and arrange necessary technical repairs.
- Allocation of office space and equipment (furniture, seating).
- Act as a point of contact and communicate on behalf of the Office Operations Management.
- Monitor and inspect cleaning conditions at the office.
- Replace colleagues during their vacations, sick leaves, and other absences.
- Deal with customer complaints or issues.
- Suppliers management and supervision.
- Assist with daily purchases.
- Other direct managers assigned duties.
- Secondary education (required)
- Fluent knowledge of English and Bulgarian (required)
- High sense of responsibility, punctuality, accuracy, flexibility and attention to details (required)
- Ability to accurately fulfil the Office Management orders and work tasks (required)
- Tact and discretion for dealing with confidential information (required)
- Multitasking - adaptable approach to work, the ability to work with fast-paced, ever changing environment (required)
- Ability to work independently and in a team (required)
- Good communication skills (required)
- Challenging work within a dynamic international team
- Excellent environment for personal and professional development
- Friendly and reliable colleagues
- Environment tailored to allow you to realise your full potential
- Many opportunities to grow and prove yourself
- Social Benefits - Multisport card, additional medical insurance
- Modern office in the city centre with an amazing view
Evolution AB is a Swedish company and the world's leading developer and supplier of live casino solutions for online gaming operators. Founded in 2006 and headquartered in Stockholm, it produces live dealer games - including roulette, blackjack and a range of game shows - streamed from studios across Europe, the Americas and Asia. Through the acquisitions of NetEnt, Red Tiger, Big Time Gaming and others, the group is also a major online slots provider. Listed on Nasdaq Stockholm, Evolution employs more than 20,000 people worldwide.