Admin Assistant
As an Office & Operations Coordinator within the PlayDigital organization, the role holder will play a key role in ensuring efficient day-to-day operations of the Belgrade studio. The role holder will support employees, coordinate administrative processes, and collaborate cross-functionally with Finance, HR, Operations, and external partners to maintain accuracy, compliance, and operational excellence.
Key responsibilities include employee administration and office support, travel, mobility & visa support, PlayDigital operations support, reporting, data accuracy & compliance, office logistics & facilities coordination, licensing & administrative tracking, and event & engagement support.
- Provide day-to-day administrative support to employees and management.
- Maintain employee records, data, and internal systems.
- Coordinate private and mandatory health insurance processes.
- Track vacations, sick leave, and absence records.
- Prepare official documentation, confirmations, and internal communication.
- Manage visitor access and office coordination.
- Collaborate with Finance on documentation, purchase orders, and payments.
- Coordinate international business travel through approved agencies.
- Prepare travel itineraries and supporting documentation.
- Manage visa application documentation and submissions.
- Arrange travel insurance and ensure compliance with policies.
- Track employee time allocation across projects and games.
- Prepare operational and financial reports based on working hours and allocation.
- Act as a coordination point for operational queries across departments.
- Support teams in resolving administrative and operational challenges.
- Support Producers, Leads, Management, and Department Heads regarding documentation and reporting.
- Monitor and reconcile data across Clarity, Excel, and internal systems.
- Ensure accuracy of overtime reporting and approvals.
- Identify discrepancies and drive resolution with stakeholders.
- Prepare reports for Finance and leadership teams.
- Coordinate workspace allocation, office moves, and seating changes.
- Track equipment, furniture, and workplace needs.
- Liaise with building management and vendors for maintenance and repairs.
- Manage parking allocation and tracking.
- Maintain records of licenses and compliance-related data.
- Track renewals and ensure timely updates.
- Support PlayDigital administrative processes.
- Support organisation of internal events, team buildings, and meetings.
- Coordinate logistics including venues, travel, and vendors.
- Ensure proper documentation, approvals, and budget tracking.
- 3+ years of experience in administrative, office coordination, or operations roles (required)
- Strong organisational skills and attention to detail (required)
- Excellent communication and stakeholder management abilities (required)
- Ability to work in a fast-paced, multinational environment both from home and office (required)
- Proficiency in Microsoft Office (Excel required) (required)
- Experience with SAP, Clarity, JIRA, any art, video, presentation or similar tools (nice-to-have)
- Experience with AI usage in Office and Management world (nice-to-have)
International Game Technology (IGT) is a global gaming company best known for designing and manufacturing slot machines, casino systems and digital gaming content. Founded in 1975 and long headquartered in Las Vegas, with major operations in Rome and Providence, it has been one of the largest gaming-machine and lottery suppliers in the world. In 2025 the group's lottery business was renamed Brightstar Lottery, while IGT's gaming and digital division was acquired by Apollo Global Management and combined with Everi, continuing to trade under the IGT brand. The company supplies land-based and online casino games to operators across the globe.