HR Coordinator
We’re looking for an HR Coordinator to join our team in Warsaw, Poland. In this role, you will be a key driver of our people operations, blending recruitment support with a passionate focus on onboarding and employee engagement. If you are a proactive, detail-oriented individual who thrives in a fast-paced environment and enjoys creating a welcoming workplace, we want to hear from you. This is a fully on-site role based in our local office.
- Manage the end-to-end onboarding for new hires including orientation sessions.
- Coordinate pre-employment logistics including labor medicine (medycyna pracy) and OHS (BHP) training.
- Prepare HR documentation in compliance with the Polish Labor Code for various contract types such as Umowa o Pracę and B2B.
- Assist the recruitment team by scheduling interviews across multiple time zones and maintaining data in the Applicant Tracking System.
- Organize local team-building events and manage the office integration budget.
- Administer local benefits including MultiSport cards and LuxMed or Medicover platforms.
- Generate weekly reports on recruitment funnels and onboarding completion rates.
- Maintain employee personal files (akta osobowе) and ensure strict compliance with GDPR (RODO).
- 3+ years of experience in HR or recruitment coordination within an international company.
- Practical knowledge of the Polish Labor Code regarding hiring and termination.
- Experience using ATS or HRIS tools such as Greenhouse or HiBob/BamboHR.
- Strong organizational skills for high-volume scheduling and event logistics.
- Professional fluency in Polish and English for daily communication.
- High attention to detail in data entry and document preparation.
- Ability to work independently and manage the employee journey from offer to offboarding.
- Career growth opportunities in an international and dynamic environment;
- Opportunity to develop language skills with partial compensation for language courses;
- Special gifts for birthdays, weddings, and newborns;
- 20 working days of paid annual vacation, plus paid sick leaves;
- Office snacks and refreshments;
- Sports package to support a healthy lifestyle;
- Comprehensive medical insurance for you and your partner;
- Comfortable office with great facilities in a prime location;
- Exciting corporate events, team-building activities, and international company parties.
BrainRocket is a software development and design company founded in 2020 and headquartered in Limassol, Cyprus. It builds end-to-end technology products across industries including iGaming, fintech and marketing, covering platform development, payments, CRM, data and AI. The company employs more than 1,300 people, with additional offices in Malta, Poland, Portugal and Serbia, and has delivered over 100 products across 20 markets. BrainRocket positions itself as a full-cycle technology partner engineering software built for scale and performance.
