Executive Assistant
The Executive Assistant provides proactive, high-trust operational support to senior leaders, with a focus on calendar and meeting management, expense administration, event and offsite coordination, and workshop preparation. This role is highly detail-oriented, calm under pressure, and uses Notion, G-Suite and Slack as a core systems and available AI tooling to keep plans, information, and stakeholders aligned.
- Executive calendar and time management (primary) Own complex calendars across multiple time zones, balancing focus time, 1:1s, team rituals, and external commitments.
- Drive scheduling logistics end-to-end: Send agendas and pre-reads.
- Confirm attendees.
- Adjust when priorities shift at short notice.
- Maintain a single source of truth for recurring cadences (weekly leadership meetings, 1:1 rotations, key monthly forums).
- Protect executive time by filtering meeting requests and ensuring meetings have a clear purpose, desired outcomes, and preparation.
- Meeting and workshop preparation Gather inputs and content for sessions (leadership meetings, workshops, all-hands contributions).
- Build and maintain preparation checklists and timelines for workshops and offsites.
- Coordinate pre-work from participants and ensure materials are ready on time.
- Capture actions and follow-ups and keep owners accountable (lightweight support, not a program manager role).
- Offsites and event organization Plan and coordinate leadership offsites, team events, and workshops: Venue sourcing and vendor coordination.
- Agenda logistics, room setup needs, catering, and AV requirements.
- Participant communications, calendars, and travel guidance when relevant.
- Maintain run-of-show documents and contingency plans.
- Expense and admin operations Submit and track expense reports, reconcile receipts, and ensure policy compliance.
- Coordinate approvals and follow up on missing documentation.
- Support purchase requests where needed (for example, event deposits and travel bookings), in collaboration with Finance and Workplace.
- Executive travel coordination Arrange end-to-end travel (flights, hotels, ground transport), including changes and disruptions.
- Ensure itineraries are easy to follow and consolidated in one place.
- Has demonstrated experience supporting senior leaders in a fast-paced environment.
- Has excellent calendar management skills (complex scheduling, time zones, conflicting priorities).
- Has strong written communication skills in English: concise updates, clear requests, calm tone.
- Has high attention to detail and strong follow-through.
- Is comfortable handling confidential and sensitive information.
- Has solid expense administration capability and is comfortable working with Finance processes.
- Has event and offsite coordination experience (end-to-end ownership).
- Is confident user of Notion (or equivalent tools) to organize work with high quality.
- Is comfortable working across Europe time zones (with occasional flexibility).
- Is able to handle occasional travel coordination outside standard hours (as exceptions, not the norm).
Superbet, which operates under the Super Technologies banner, is a multinational sports betting and gaming group founded in 2008 in Romania by Sacha Dragic. Headquartered in Bucharest, it began with retail betting shops and has grown into one of the leading omni-channel betting operators in Central and Eastern Europe, with a strong focus on digital products. The group employs more than 5,000 people and operates across around a dozen European markets as well as Brazil. Its offices span Romania, Poland, Serbia, the UK, the Netherlands, Belgium, Spain, Croatia, Brazil, Malta and Gibraltar.
