Talent & Guest Travel Coordinator
The Talent & Guest Travel Coordinator is responsible for managing all travel logistics for talent, guests, and key contributors across Playmaker podcasts and shows. This role ensures seamless, efficient, and cost-effective travel experiences, supporting production schedules while providing a high-touch, professional experience for all travelers. We will only consider applications in English with an English CV.
Key Responsibilities
Travel Booking & Logistics
- Book and manage all flights, hotel accommodations, and ground transportation (car services, rentals, rideshare) for talent and guests.
- Coordinate travel based on production schedules, shoot locations, and talent availability.
- Monitor travel itineraries and proactively adjust bookings for delays, cancellations, or schedule changes.
Communication & Coordination
- Serve as the primary point of contact for talent and guests regarding travel details.
- Distribute clear itineraries, confirmations, and arrival instructions in advance of travel.
- Coordinate with production, talent managers, and on-site teams to ensure alignment.
- Must have iMessage
Budget & Cost Management
- Source the most efficient and cost-effective travel options while maintaining comfort and reliability.
- Track travel expenses and ensure bookings align with approved budgets.
- Submit invoices, receipts, and expense documentation in a timely manner.
Vendor & Partner Management
- Work with airlines, hotels, and car service providers to secure preferred rates and reliable service.
- Maintain relationships with trusted travel vendors and on-the-ground transportation partners.
Problem-Solving & Support
- Troubleshoot travel issues in real time, including missed flights, delays, rebookings, and last-minute changes.
- Provide on-call support during active travel and production days as needed.
Job requirements
- 2+ years of experience coordinating travel, logistics, or operations (media, entertainment, sports, or events preferred).
- Strong attention to detail and organizational skills.
- Ability to manage multiple itineraries simultaneously in a fast-paced environment.
- Excellent written and verbal communication skills.
- Calm, solution-oriented mindset when handling last-minute changes.
- Proficiency with travel booking platforms and expense tracking tools.
- Flexible schedule with availability outside of standard business hours when productions require.
Preferred Skills
- Experience working with talent, executives, or high-profile guests.
- Familiarity with podcast, production, or live event workflows.
- Knowledge of travel policies, contracts, and vendor negotiations.
Better Collective is a digital sports media group operating a "House of Brands" of sports media, betting media and esports communities. Founded in Denmark in 2004 and headquartered in Copenhagen, it remains led by its original founders and has grown through acquisitions into a leading global sports media business with offices in more than 20 locations. Its brands - including HLTV, FUTBIN, Action Network, VegasInsider and the Latam-focused Futbol Sites network - engage a sports audience of over 450 million visits per month through news, video, podcasts and expert analysis. The group earns revenue primarily through performance marketing for sportsbooks, alongside advertising, subscriptions and partnerships. Better Collective is listed on Nasdaq Stockholm.
