Legal Assistant
The Legal Assistant provides administrative and operational support to the Legal and Compliance function. The role helps ensure that legal documents, KYC requests, data protection matters, departmental records and key deadlines are managed accurately and efficiently.
Working closely with Legal, Compliance and teams across the business, the Legal Assistant will maintain organised records, coordinate information requests and support the timely delivery of legal and compliance activities.
- Upload approved contracts to electronic signature platforms and monitor outstanding signatures.
- Maintain the legal contract repository across Summize and Google Drive.
- Ensure documents are filed correctly and follow agreed naming conventions.
- Record key contract dates, including renewals, notice periods and termination deadlines.
- Prepare standard NDAs using pre-approved templates.
- Proofread legal documents for formatting issues, typographical errors and incorrect cross-references.
- Gather relevant information for legal and player-related matters, including transaction histories, chat logs and account records.
- Liaise with Customer Support, Fraud, Risk and other internal teams to prepare clear case summaries for the Legal team.
- Process invoices from external legal advisers, coordinate internal approvals and track payments with Finance.
- Collect, organise and maintain corporate documentation for group companies.
- Monitor document expiry dates and proactively request updated documents from corporate service providers and other relevant parties.
- Maintain a central repository of approved KYC information and standard responses.
- Conduct preliminary reviews of KYC documents, applications and questionnaires for accuracy and completeness.
- Assist with standard due diligence questionnaires using pre-approved information.
- Prepare KYC packs and supporting documentation for submission to banks, payment providers, commercial partners and other third parties.
- Monitor the KYC inbox, route requests to the appropriate stakeholders and follow up on outstanding information.
- Track submission deadlines and the status of ongoing KYC requests and periodic reviews.
- Conduct basic corporate registry searches and gather publicly available company information.
- Coordinate with Finance, Payments and other teams to obtain information required for KYC submissions.
- Escalate complex, unusual or potentially high-risk requests to the appropriate Legal or Compliance lead.
- Monitor the privacy inbox and acknowledge incoming requests.
- Route data protection enquiries to the appropriate internal stakeholders.
- Maintain accurate records of privacy-related requests and their status.
- Run and monitor existing n8n workflows used to support data protection administration.
- Escalate sensitive or complex matters to the Data Protection Officer or Legal team.
- Maintain calendars and reminders for contract renewals, notice periods, regulatory filings, third-party meetings and other key deadlines.
- Keep the complaints tracker accurate and up to date.
- Compile clear summaries of player complaints and relevant case histories.
- Maintain the dispute-resolution tracker and record updates, actions and deadlines for active matters.
- Follow up with relevant stakeholders to ensure actions are completed on time.
- At least one year of experience in a legal, compliance, company administration or similar support role (required)
- Strong organisational and administrative skills (required)
- Excellent attention to detail and a consistently accurate approach to record-keeping (required)
- Ability to manage multiple requests, priorities and deadlines (required)
- Clear written and verbal communication skills (required)
- Confidence working with stakeholders across different teams (required)
- Sound judgement when handling confidential, commercially sensitive and personal information (required)
- Proficiency with Google Workspace, particularly Google Drive, Docs and Sheets (required)
- A proactive approach, with the confidence to follow up on outstanding actions and escalate issues when required (required)
Ancient Gaming is a Malta-based iGaming company, founded in 2018, that designs and builds crypto-native casino and gaming products. It develops its own platforms and brands, combining game development, product design and blockchain technology to create original online gaming experiences. The company has grown into a globally distributed organisation of more than 150 people, headquartered in Ta' Xbiex, Malta. Ancient Gaming positions itself as a product-led studio focused on pushing the boundaries of digital engagement in the gambling sector.