HR Office Coordinator
An HR Office Coordinator is at the heart of both people operations and daily office activities, ensuring a high-performance culture and a seamless, well-functioning workspace.
This role supports HR administration while also overseeing office operations such as maintenance, reception, vendor coordination, and health and safety compliance. With a proactive, detail-oriented, and people-focused mindset, the HR Office Coordinator helps create an organised, welcoming, and efficient environment that enables the team and the business to thrive.
- Support workplace orientation for new hires on their first day.
- Responsible for the scheduling and administration of mandatory occupational health appointments.
- Coordinate the planning and execution of mandatory Health & Safety (H&S) training sessions.
- Manage and track the distribution of employee benefits cards (e.g: meal cards, etc.).
- Coordinate, execute and track the distribution of Welcome and Buddy Kits and/or any other HR related-material to both on-site and remote employees.
- Support the delivery of local wellbeing plan.
- Maintain accurate digital and physical records ensuring all information is organised and up-to-date.
- Perform general HR administrative duties and ad hoc tasks as needed.
- Implementing and maintaining procedures/office administrative systems.
- Monitor office expenditures and handle all office contracts (rent, service etc.).
- Monitor office supplies inventory and place orders.
- Assist in vendor relationship management.
- Responsible for all reception duties including directing visitors, receiving external calls, providing company information and directing calls.
- Involved in the development and implementation of corporate events.
- Supporting colleagues with travel and accommodation arrangements.
- Supporting colleagues with courier and post arrangements.
- Maintain files and records with effective filing systems.
- Bachelor degree (required)
- 2+ years of experience as Administrative, HR Assistant or similar roles (required)
- Proficiency in G-Suite Tools and general computer literacy (required)
- Excellent communication and organisational skills (required)
- Strong multitasking abilities and project coordination experience (required)
- Great attention to detail (required)
- Proactive, can-do attitude with the ability to get things done (required)
- Service-oriented mindset with a focus on people (required)
- Fluency in written and spoken English (required)
Kaizen Gaming is one of Europe's fastest-growing GameTech companies, operating the Betano and Stoiximan sports-betting and online-casino brands. Founded in 2013 and headquartered in Athens, Greece, with a major operational hub in Malta, it serves more than 13 million customers across 19 markets in Europe, the Americas and Africa. The company builds its own technology, combining sportsbook, live betting and casino products. Its flagship Betano brand has grown internationally through sponsorships including UEFA competitions and major football clubs.