Executive Assistant
FanDuel is looking for a well-rounded Executive Assistant with a high level of expertise to coordinate and maintain the schedules, travel, projects, and other tasks as assigned by the Senior Leadership Team. The ideal candidate is flexible and open to unfamiliar assignments, possessing superb problem-solving and critical thinking skills. Employees may be required to perform other duties as assigned by the Company to ensure operational flexibility and meet evolving business needs.
The role involves maintaining the confidentiality of all information received, representing the company brand and leaders internally and externally, and collaborating with department assistants to meet company needs. Responsibilities include coordinating senior management meetings and off-sites, managing all meetings and appointments, actively maintaining expense reports, booking company travel, processing vendor invoices, and performing general administrative functions.
- Maintain the confidentiality of all information received, or within the scope of the position.
- Internal and external representation for company brand and company leaders.
- Collaborate with different department assistants (external and internal) to ensure that any ongoing projects and needs for the company are met.
- Coordinate the agenda of senior management team meetings and off-sites, and all-staff meetings.
- Coordinate all meetings and appointments, including: Selecting appropriate times (in accordance with communicated preferences), Communicating agenda to the appropriate individuals, Preparing and sending necessary meeting materials, Recording and distributing notes as needed.
- Actively maintain expense reports for the Leadership Team including collecting and organizing receipts and processing monthly expenses through our system (Concur).
- Book company travel for the Leadership Team, including flights, hotels and transportation.
- Process invoices for vendors in a timely manner to ensure on time payments.
- Perform general administrative functions, including meeting and greeting visitors, answering phone calls and answering queries.
- Deliver a great service to our internal customers, prioritise the important stuff, and deliver a high standard on time.
- Additional tasks and responsibilities as assigned by the Leadership Team.
- Experience supporting or coordinating operations and administrative tasks on a team (required)
- Bachelor's degree (preferred)
- Proficient in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint, and Lucidchart) (required)
- Proven ability to handle confidential information with discretion (required)
- Thoroughness and accuracy when accomplishing all tasks (required)
- Demonstrate proactive approaches to problem-solving with strong decision-making capability (required)
- Customer focused and highly approachable with the ability to be proactive, resourceful, and flexible (required)
- Excellent interpersonal skills, including the ability to work effectively as part of a team and interact with all levels of management and staff (required)
- Demonstrated ability to organize, prioritise, meet deadlines, make effective decisions and change course of action quickly (required)
- Effective communicator, both verbally and written (required)
- Emotional intelligence (required)
- Knowledge of sports industry, gaming or technology a big plus, but not required (nice-to-have)
- Health plans to choose from (some as low as $0 per paycheck) that include programs for fertility and family planning, mental health support, and fitness benefits.
- Generous paid time off (PTO & sick leave).
- Annual bonus and long-term incentive opportunities (based on performance).
- 401k with up to a 5% match.
- Commuter benefits.
- Pet insurance.
- 14 paid company holidays.
FanDuel Group is an innovative sports-tech entertainment company that is changing the way consumers engage with their favorite sports, teams, and leagues. The premier gaming destination in the North America, FanDuel Group consists of a portfolio of leading brands across gaming, sports betting, daily fantasy sports, advance-deposit wagering, and TV/media, including FanDuel, Stardust Casino and TVG. The company is based in New York with US offices in Los Angeles, Atlanta, and Jersey City, as well as global offices in Canada and Scotland. The company’s affiliates have offices worldwide, including in Ireland, Portugal, Romania, and Australia. FanDuel Group is a subsidiary of Flutter Entertainment, the world's largest sports betting and gaming operator with a portfolio of globally recognized brands and traded on the New York Stock Exchange (NYSE: FLUT).