Office Manager (Warsaw)
GR8 Tech is looking for an Office Manager to ensure the office environment runs smoothly, predictably, and without friction for the team. The role involves creating a comfortable, well-organised workspace and providing a seamless office experience.
The Office Manager will own day-to-day operations, coordinate vendors, and manage events. This position is based in Warsaw and serves as the primary point of contact for all office-related operational matters.
- Own the day-to-day office operations and keep everything running smoothly.
- Coordinate cleaning, maintenance, repairs, and general office services.
- Ensure the office is well-stocked with food, snacks, supplies, and equipment.
- Manage vendor relationships and maintain an up-to-date supplier database.
- Solve operational issues proactively before they become visible to the team.
- Manage office-related expenses and ensure accurate and timely payments.
- Handle invoice tracking and booking in 1C.
- Prepare and monitor the office admin budget and support budget planning.
- Organise office events and team activities, both internal and outdoor.
- Support company-wide events locally in collaboration with the Talent team.
- Build and maintain a reliable network of event vendors.
- Track event budgets and ensure efficient spend.
- Collect feedback after events and turn it into actionable improvements.
- Support travel coordination processes when needed.
- Help the Talent team with occasional operational tasks such as merch, gifts, and logistics.
- Partner with internal stakeholders to keep office-related processes aligned.
- 2+ years of experience in office management or a similar operational role (required)
- Strong organisational skills and ability to manage multiple tasks at once (required)
- Confident communication with different stakeholders and vendors (required)
- Proactive mindset to prevent problems before they occur (required)
- Comfortable working with budgets, numbers, and Excel (required)
- Upper-Intermediate English or higher (required)
- Upper-Intermediate Polish or higher (required)
- Experience with 1C and/or HiBob (nice-to-have)
- Experience organising corporate events or team activities (nice-to-have)
- Experience working in an international or fast-paced environment (nice-to-have)
- Cafeteria annual budget for sports, medical, mental health, home office, and languages
- Paid maternity/paternity leave and monthly childcare allowance
- 20+ vacation days, unlimited sick leave, and emergency time off
- Remote-first work model with tech support and coworking compensation
- Team events including online, offline, and offsite activities
- Learning culture with internal courses and growth programmes
GR8 Tech is a business-to-business iGaming software provider headquartered in Limassol, Cyprus, supplying sportsbook and casino platform technology to operators. It is the rebranded B2B arm of Parimatch Tech, spun out from the consumer Parimatch brand in 2023. The company's modular platform supports millions of active users across more than 40 countries, maintained by a team of over 900 specialists. GR8 Tech focuses on high-performance, scalable sportsbook and gaming infrastructure.