Workday Archivist
SoftConstruct is looking for a Workday Archivist to manage the systematic organisation and digitisation of personnel records. The role focuses on ensuring that physical HR files are accurately prepared, scanned, and uploaded into the Workday system to maintain high standards of electronic document management.
The successful candidate will be responsible for auditing sensitive employee data and coordinating with internal teams to resolve documentation gaps. This position requires a high level of precision and strict adherence to data privacy regulations throughout the digitisation process.
- Sort, re-order, and systematically organise physical personnel files prior to scanning to ensure uniform sequence and flow.
- Operate document scanning hardware and software to convert paper HR records into high-quality digital files per company naming conventions and directory structures.
- Audit document details (First Name, Last Name, Middle Name, Dates, Employee IDs) line-by-line, identifying and rectifying errors before final digitisation.
- Inspect physical files to identify missing required records, missing signatures, or missing pages.
- Coordinate with internal team members to locate and source missing documentation to complete physical files prior to digital upload.
- Ensure digitised documents match current Workday employee profiles for clean batch uploading and electronic document management.
- Adhere strictly to privacy policies and data protection regulations regarding sensitive employee personal data.
- Currently pursuing or recently completed a Bachelor’s degree in Human Resources, Business Administration, Records Management, Information Systems, or a related field (required).
- Meticulous eye for detail with a low error rate when reviewing names, dates, and identification numbers (required).
- Strong file-management skills and the ability to maintain structured order across large volumes of physical and digital records (required).
- Familiarity with basic office technology (scanners, PDFs, file managers, Microsoft Excel/Word) (required).
- Basic exposure to or familiarity with Workday or other HRIS tools is a plus (nice-to-have).
- High level of discretion and standard of ethics when handling confidential employee documentation (required).
- Clear written and verbal communication skills to follow up on missing paperwork and report audit findings (required).
SoftConstruct is a technology developer founded by the Badalyan brothers in 2010, working across a range of IT sectors. The company originated several market-leading brands, including BetConstruct, FeedConstruct, SpringBME, Ucraft, Fasttoken and FastShift, which together make up the wider SoftConstruct group. Its best-known product, BetConstruct, supplies online gaming and sports betting software and services to operators worldwide. SoftConstruct employs over 5,000 people across more than 10 trademarks and numerous offices, and is headquartered in Yerevan, Armenia.