Workday Intern (Archivist)
SoftConstruct is seeking a Workday Intern to serve as an Archivist within the HR department. This role focuses on the systematic organisation and digitisation of personnel records to ensure accurate data management within the company's HRIS systems.
The successful candidate will be responsible for maintaining high standards of data integrity and confidentiality while preparing physical files for electronic storage. This position offers an opportunity to gain hands-on experience with HR documentation processes and Workday systems in a professional environment.
- Sort, re-order, and systematically organise physical personnel files prior to scanning to ensure uniform sequence and flow.
- Operate document scanning hardware and software to convert paper HR records into high-quality digital files per company naming conventions and directory structures.
- Audit document details (First Name, Last Name, Middle Name, Dates, Employee IDs) line-by-line, identifying and rectifying errors before final digitisation.
- Inspect physical files to identify missing required records, missing signatures, or missing pages.
- Coordinate with internal team members to locate and source missing documentation to complete physical files prior to digital upload.
- Ensure digitised documents match current Workday employee profiles for clean batch uploading and electronic document management.
- Adhere strictly to privacy policies and data protection regulations regarding sensitive employee personal data.
- Currently pursuing or recently completed a Bachelor’s degree in Human Resources, Business Administration, Records Management, Information Systems, or a related field (required).
- Meticulous eye for detail with a low error rate when reviewing names, dates, and identification numbers (required).
- Strong file-management skills and the ability to maintain structured order across large volumes of physical and digital records (required).
- Familiarity with basic office technology (scanners, PDFs, file managers, Microsoft Excel/Word) (required).
- Basic exposure to or familiarity with Workday or other HRIS tools is a plus (nice-to-have).
- High level of discretion and standard of ethics when handling confidential employee documentation (required).
- Clear written and verbal communication skills to follow up on missing paperwork and report audit findings (required).
SoftConstruct is a technology developer founded by the Badalyan brothers in 2010, working across a range of IT sectors. The company originated several market-leading brands, including BetConstruct, FeedConstruct, SpringBME, Ucraft, Fasttoken and FastShift, which together make up the wider SoftConstruct group. Its best-known product, BetConstruct, supplies online gaming and sports betting software and services to operators worldwide. SoftConstruct employs over 5,000 people across more than 10 trademarks and numerous offices, and is headquartered in Yerevan, Armenia.