Executive Assistant
Aristocrat is looking for an Executive Assistant to provide comprehensive administrative support for two senior leaders in the Chief Technology Organization. Reporting to the Senior Vice President (SVP) Head of Content Technology, this role involves managing day-to-day administrative duties and ensuring smooth operations across global activities that span multiple time zones.
The individual will be expected to handle scheduling, calendar management, travel arrangements, expense reporting, correspondence, team event planning, and various other tasks to support the leadership team’s needs, while maintaining efficiency and professionalism in a fast-paced environment. This position requires excellent organisational skills, attention to detail, and the ability to manage multiple priorities simultaneously.
- Provide the SVP and VP with background information, meeting summaries, supporting documents, and other materials for appointments, meetings, and speaking engagements.
- Coordinate with other departments as needed and maintain a detailed priority list of projects and commitments.
- Design and prepare correspondence, memos, charts, tables, graphs, presentations, business plans, and duplicate materials.
- Manage business-related finances, including reconciling credit card statements and processing expense reports.
- Ensure efficient handling and tracking of invoices.
- Facilitate the smooth flow of information across organisational levels and external contacts.
- Handle sensitive and confidential information with discretion.
- Organise and manage appointments and meetings, including preparing agendas, coordinating meeting facilities, and transcribing minutes.
- Arrange all domestic and international travel for the SVP and VP, including flights, hotels, and car rentals.
- Write and edit business correspondence, reports, and other documents as needed.
- Maintain and organise departmental spreadsheets, files, and records.
- Manage the executives calendars, ensuring timely scheduling and prioritisation of events.
- Assist in managing commitments to maximise the executives time efficiency.
- Interact effectively with all levels of the organisation and represent the SVP and VP with professionalism.
- Ability to prioritise and independently follow through on all tasks and projects (required)
- Self-directed, self-motivated, and a can-do-will-do attitude (required)
- Strong English oral and written communications skills (required)
- Dependable, adaptable, flexible, poised, and articulate (required)
- Strong event planning and organisation skills (required)
- Must be able to use considerable discretion, judgment, confidentiality, and diplomacy (required)
- Associate’s degree or equivalent work-related experience (required)
- Minimum five years of relevant experience (required)
- Intermediate to advanced Microsoft Office Suite skills including Outlook, Word, Excel, and PowerPoint (required)
- Willingness to support executive team and be on call 24/7 (required)
- Comprehensive pay and benefits package designed to stay competitive in the market, support wellbeing, and recognise contribution to success.
- Pay-for-performance belief in rewarding individual impact.
- Potential eligibility for annual bonuses and incentives.
- Potential eligibility for health and wellbeing benefits.
- Potential eligibility for paid time off.
- Potential eligibility for retirement plans.
- Potential eligibility for insurance coverage.
- Potential eligibility for other local or statutory benefits.
Aristocrat Leisure Limited is an Australian gaming and technology company and one of the world's largest providers of gambling products. Listed on the Australian Securities Exchange and headquartered in Sydney, it designs and manufactures electronic gaming machines and casino-management systems, and runs sizeable online real-money gaming (Aristocrat Interactive) and mobile games (Pixel United) businesses. Founded in 1953, the group employs more than 7,000 people across over 20 locations worldwide. It is the largest gaming-machine manufacturer in Australia and among the biggest slot-machine makers globally.
