Procurement Analyst
The Procurement Analyst is responsible for carrying out the activities of the functional pillars of the team's enhanced function. This role ensures the efficient acquisition of goods and services through effective supplier engagement, compliance with procurement policies and regulations, and seamless coordination with internal stakeholders.
The Analyst manages Manila sourcing initiatives and ensures timely delivery aligned with business unit expectations. Additionally, the role oversees the accuracy and completeness of procurement transactions, including PR/PO processing, contract alignment, savings tracking, and issue resolution, contributing to the overall integrity and performance of the procurement function.
- Initially screens all purchase requests submitted by various departments and discusses with the requestor the specifications, timeline, and budget of their requests.
- Is responsible for the initial process of sourcing, negotiation of commercial terms, savings attributes, and other contracting compliance.
- Communicates concerns, updates, and general queries to stakeholders (requestor, supplier, Group Procurement, and Management if needed) to avoid errors in the acquisition of goods and services.
- Manages supplier commitments and service delivery.
- Is responsible for timely updating of all record files of Procurement.
- Handles PEZA transactions related to the acquisition of goods and services.
- Checks PR/PO availability.
- Checks accuracy of order details aligned with contract/invoice terms.
- Chases approvers on pending PR approval.
- Collaborates with suppliers and stakeholders on PO-related issues.
- Ensures contracts uploaded have a matching PR/PO, and raises concerns with Group Procurement.
- Liaises and collaborates with BU Owners, internal stakeholders, and suppliers.
- Identifies and escalates discrepancies between contracts and PR/POs to the Procurement Lead, ensuring timely resolution.
- Creates or contributes to procurement processes and strategies to improve the business.
- Documents and updates changes in the procurement process.
- Must have at least 3 years of work experience in Procurement/Contract Management (required).
- Preferably has experience in the BPO/Shared Service industry (preferred).
- Relevant experience in preparing, reviewing, and agreeing to technical terms and conditions in purchase contracts and service agreements (required).
- The ability to work proactively and on own initiative (required).
- Excellent team and stakeholder management and communication skills (required).
- Knowledge in Procurement/Purchasing is a must (required).
- Knowledge in Supply Chain Management is desirable (nice-to-have).
- Knowledge in Oracle Fusion Finance System (required).
- Competitive salary and bonus schemes.
- Hybrid working model with up to 50% work from home.
- 30 days of annual leave plus an extra day for your birthday.
- Tools and services to support mental health and financial education.
- Comprehensive healthcare benefits.
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