Executive Assistant to Group CEO (Maternity Cover)
FairPlay Sports Media is seeking an Executive Assistant to the Group CEO for a 13-month maternity cover period. This role serves as a key operational partner, managing complex scheduling, high-stakes meeting preparations, expenses, budget tracking, and internal/external communications.
Operating with high autonomy, the successful candidate will leverage modern AI productivity tools to streamline executive workflows. The role acts as a key driver of communication and connectivity between the Group CEO, the executive team, and the wider company, building positive stakeholder relationships and driving results in a fast-paced environment.
- Schedule Management & Coordination: Proactively manage the Group CEO's complex schedule with a clear understanding of business priorities; coordinate and prioritise meetings, travel, and events, anticipating conflicts and resolving them before they become a problem.
- Company Connectivity & Internal Communication: Optimise communication and connectivity between the Group CEO, Exec Team, and the company as a whole, ensuring operational updates, key decisions, and strategic priorities flow across all business units.
- Executive Operational Rhythm & Off-Sites: Facilitate the Exec Team’s operational rhythm by managing the weekly Exec Check-in and leading end-to-end planning for quarterly Exec Off-Sites, including travel, accommodation, itineraries, agendas, and guest coordination.
- AI Tooling & Workflow Optimisation: Utilise AI productivity applications (e.g., meeting summarisers, transcription tools, calendar scheduling, and document generation assistants) to streamline C-suite output, draft briefs, and enhance operational efficiency.
- Meeting Preparation: Organise and prepare for meetings by defining clear agendas, gathering relevant information, producing briefing documents, ensuring rooms are booked, AV is set up, pre-reads are arranged, ensuring guests are signed in, and expected attendees are confirmed.
- Financial Administration & Budget Tracking: Manage expenses, invoices, and budget tracking where required, ensuring all claims, supplier invoices, and financial approvals are submitted and processed on time.
- Executive Approvals & Workflow Oversight: Oversee and facilitate the timely approval by the Group CEO for critical company materials, including contracts, press releases, commercial assets, presentations, social content, and org-wide communications.
- Travel & Logistics: Oversee all aspects of the Group CEO's travel (itineraries, accommodation, logistics) optimising for productivity even when on the move. Handle the unexpected promptly and keep things running smoothly.
- Executive Task Coordination: Support ad-hoc initiatives for the broader Exec Team by gathering information, preparing materials, and ensuring the Group CEO is well-equipped to make timely, impactful decisions.
- Communication, Gatekeeping & Liaison: Act as a trusted point of contact and gatekeeper for the Group CEO with internal teams and external partners while maintaining positive stakeholder relationships. Manage clear, concise written and verbal communications, ensure timely responses, and facilitate smooth coordination across the business.
- Presentation Management: Oversee the creation of board packs, including review, amendment, preparation, and ensuring all documents remain on brand with a unified style.
- Minimum of 5 years of experience as a C-Suite Executive Assistant within a fast-paced business environment (required).
- Exceptional organisational skills with a proven ability to manage multiple priorities simultaneously, multitask efficiently, oversee budgets and invoices, and thrive under pressure (required).
- Proactive and self-motivated - you don't wait for instructions, operating with a high level of autonomy and flexibility in a dynamic, fast-changing environment (required).
- Strong problem-solving abilities, high attention to detail, and the resourcefulness to handle unexpected issues promptly (required).
- Tech-savvy with hands-on experience using modern tech stacks (Google Workspace, Slack) and AI productivity tools to automate routines, summarise documents, and enhance workflow quality (required).
- Clear, concise written and verbal communication skills (required).
- Excellent gatekeeping abilities paired with diplomatic interpersonal skills to build positive, trustworthy relationships across all levels of the organisation (required).
- Subsidised Sky HD package, broadband and discounted Sky talk.
- Free Puregym membership.
- Free healthcare with Bupa, life assurance and income protection.
- Pension scheme with up to 9% contribution from the company.
- £1,000 training fund each financial year, to spend on your professional development.
- Unlimited holiday plan.
FairPlay Sports Media is a global sports media network that builds and engages communities of sports fans and bettors to create value for its betting, advertising and media partners. Previously known as Oddschecker Global Media, it rebranded in 2024 and traces its origins to oddschecker, which launched in 1999. Its portfolio includes oddschecker, WhoScored, vime, the Confido Network and CasinoSmash, processing around 100 million data updates per week and reaching over 100 million unique users monthly. Headquartered in London, the group works with more than 100 partners worldwide.